Yammer, Teams, SharePoint:
A comparative guide

Microsoft is big with collaboration and productivity, providing its customers with many options to choose from. The only downside is that certain apps have overlapping features.

Such is the case of Yammer, Microsoft Teams, and SharePoint. All of these were designed with collaboration, productivity, and communication in mind. It can get a bit confusing deciding when to use these tools and for which scenarios, especially if you’re still new to Office 365.

So when do you use Yammer, Microsoft Teams, and SharePoint? Do you even need to use all of them? In our expert opinion, these apps are intended to serve different purposes. The key here is understanding these tools and how you can best utilize them. Take a look at our comparative guide below for your quick reference.

A short comparative guide of Yammer vs Teams vs SharePoint.

Description

Yammer

Teams

SharePoint
What it is Yammer is an enterprise social networking platform. Teams is a chat-based team collaboration hub. SharePoint is a content management and collaboration platform.
Audiences served Everyone across the business, and even external users who get invited to the Yammer group. Ideal for communications with those you work closely with within the organisation. Guest access for external users can be done by sending an invite to the channel. Generally for everyone in the business, and those you work closely with if within the context of a team site. Guest access for external users is also available if needed.
Best used for
  • Organization-wide, informal communication.
  • Non-business related announcements.
  • Asking questions, creating polls, praising someone in the organisation.
  • Building company culture and employee engagement
  • Real-time team-based communication and collaboration.
  • Document storage, sharing, discussion, and associated collaboration apps – all in one place.
  • Asking questions, creating polls, praising someone within a team or department.
  • Viewing calendar, creating new meetings.
  • Chat, online meetings, Audio and Video calling.
  • Organization-wide and team-based communication.
  • Document storage, sharing, discussion, and collaboration – all in one place.
  • Records management and content governance.
  • Intranet portals and sites.
  • Customizable platform for business functions like employee onboarding, reimbursement and expense management, issue tracking, project management, etc.
Information sharing Information can be shared easily in a wider group. Ideally used only as a reference but not for collaboration purposes due to difficulty in tracking the feeds. Documents, chats, apps, etc. can be easily shared within a closed group or conversation. Has built-in document management capabilities inherited from SharePoint. Information can be easily stored, shared, and collaborated on with its built-in version tracking, co-authoring, document tracking and more.
Confidentiality Information is shared organization-wide so Yammer is not ideal for handling confidential data. Private channels are available for use by specific teams. Access to documents or files are based on the team or channel you belong to.

Files can be locked down by integrating Teams with Microsoft Enterprise Mobility + Security.

Conversations cannot be locked down as of this writing, but will be introduced early next year.

 Team sites are available for use by specific teams. Access to documents or files are based on the permission set by role or even per person.

Granular permission settings relating to views, edits, or file deletions can be achieved at a document level if needed. (Site or library levels are recommended however.)

Files can be locked down by integrating SharePoint with Microsoft Enterprise Mobility + Security.

Get in Touch

Have you got a question or do need more information about a Staffing Software Solution? Get in touch today if you like a call back from an experienced consultants.

CONTACT US

About 1Staff Staffing Software?

1Staff is the leading staffing software and recruitment solution that fully leverages the Microsoft Dynamics platform. 

1Staff Front Office is built on the Microsoft Dynamics 365 and Power Platform and will help your sales people find and service clients, help your recruiters manage candidates and fill jobs quicker and help your compliance team drive efficiencies and de-risk the onboarding process.

 

1Staff Back Office is built on Microsoft Dynamics GP, a powerful pay/bill and financial (GL/AR/AP) system. 1Staff Back Office will help your workforce capture their time, help finance smooth the pay/bill process and help the executive control and grow the business.

1Staff Analytics & Planning underpinned by Microsoft Power BI delivers extensive analytics, role-based dashboards plus budgeting forecasting and scenario planning

More News from 1Staff Staffing Software

More from 1Staff by Professional Advantage

1Staff at Staffing World 2021

1Staff at Staffing World 2021

Thank you to everyone who attended Staffing World in Denver this year. It was great to see so many familiar and new faces.

How to modernize your apps and data on Microsoft Azure

How to modernize your apps and data on Microsoft Azure

Some organizations still have this misconception that modernizing their legacy applications is too expensive or complicated to roll out and will disrupt their business operations. However, the pandemic taught businesses perhaps one of the most important lessons: ‘modernization breeds innovation’.

Myths and facts about moving to the cloud

Myths and facts about moving to the cloud

Myths and facts about moving to the cloud. What staffing agencies really need to know about moving to Microsoft 365.Is your staffing organization considering Microsoft 365 as its first step in moving applications to hosted solutions, yet you are finding...

The Professional Advantage Difference

Professional Advantage has been a multi awarded Microsoft Presidents Club Member and Microsoft Certified Partner for many years, providing software solutions underpinned by Microsoft Dynamics GP and D365/CRM platforms.

With 6,000 customers globally, our focus has always been to help our clients use technology to enable high performing workplaces.